Non-Parent Team Staff Expenses, Team Budgets, WGMHA Manual of Operations (Woolwich Wild)

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Non-Parent Team Staff Expenses

It is recognized that non-parent team staff on a rep team will incur expenses in travel and accommodation with the team over the season.  A non-parent team staff member is defined as a rostered team staff member who is not related to a player on the team as a mother, father, grandparent or legal guardian.

Non-parent team staff expenses must be included in the team budget.  Reimbursement for certain expenses may then be made to non-parent team staff members from the team budget subject to the following rules and maximum amounts:

  1. Non-parent team staff members will be permitted to claim reasonable expenses they incur over the course of the season.
  2. A maximum of four rostered non-parent team staff may claim tournament and travel expenses.
  3. Accommodation:  The non-parent team staff may claim for one standard accommodation hotel room at actual cost for each pair of staff members where overnight accommodation is required by travel distance or schedule.  Hotel rooms are to be booked at the same hotel and rates as the team – double occupancy.  Receipts must be submitted to the Team Manager.

    Teams will cover accommodation for any overnight tournament or sanctioned away games scheduled throughout season (for example: a Windsor weekend).  This accommodation is allowable only if players in general are also staying over.

  4. Travel/Mileage:  Mileage shall be paid for a team staff vehicle to travel to out-of-town games and tournaments.  The rate paid shall be the most recent mileage rates determined by the Canada Revenue Agency (currently $0.70/km for 2024).

    Out of town travel is deemed as trips to any destination for a hockey function over 50 km from the Woolwich Memorial Centre, Elmira, Ontario.  Carpooling is expected to reduce travel costs to the team.  If more than one vehicle is used, the mileage allowance will be shared across those vehicles.

  5. Meals:  Meal Allowance will be provided for tournament day trips or overnight trips to sanctioned events at a per diem rate of $45/day.  Per diem payment to the team staff may happen before each sanctioned event.

All non-parent team staff must submit receipts for meals and accommodation to the Team Manager.  Only food costs and non-alcoholic beverage costs will be reimbursed.