Beginning of Season Meeting
At the start of the season, the Team Staff must hold a face-to-face parent meeting (player meeting for U22 and Senior teams) to introduce themselves and their Team Staff. This meeting can be run either by the Head Coach or Manager. A member of the Board of Directors can also attend this meeting if you wish. The meeting may be held virtually.
This mandatory meeting must be held on or before:
- For rep teams – within 10 days after the team is selected,
- For Local League teams – October 5th
At this mandatory meeting the following items must be covered and discussed:
- Introduce Team Staff
- Discuss the role of Parent Representative, accept nominations and hold a silent vote to elect a non-Team Staff parent for the role. (This does not apply to U22 and Senior teams.)
- Explain the concept: ‘You are a representative of Woolwich Girls Minor Hockey Association, therefore the actions of yourself, the Team Staff, players and parents are a reflection of the organization.’
- Discuss and circulate the OWHA Code of Conduct.
- Discuss the OWHA and WGMHA policies regarding use of Social Networking.
- Set goals for the team.
- Gather parent contact information.
- Discuss arrival times for games and practices.
- Explain Ice and Dressing Room Policies, and the schedule for dressing room supervision. (Not applicable to U22 and Senior teams.)
- Explain the ‘two-deep rule’.
- Discuss playing time philosophies for the team and the WGMHA policies.
- Have the trainer discuss any trainer related items such as:
- Emergency action plan,
- Hockey Canada Medical Forms,
- Rowan’s Law, Concussions and return to play requirements, and
- Any allergies so all players and parents are aware.
- Discuss the methods of communication that will be used (e.g. Email, texts, newsletters, additional meetings, etc.).
- Explain the Woolwich Wild and team websites.
- Explain the SportsHeadz App (if the team plans to use it).
- Explain how they will obtain updated schedules and team results.
- Explain how to synchronize the team schedule with their mobile calendar.
- Local League – explain the league website which provides league results and can be accessed from the team’s home page.
- Newspaper reports (optional) – to be done by the team Manager or obtain a volunteer.
- Agree on tournaments to be attended, and, for Local League teams, explain the Jason Cripps tournament.
- Special events – Christmas parties, etc.
- Woolwich Wild clothing – spirit wear and team wear are available from our approved apparel supplier.
- Jerseys – determine as a team whether one person will be responsible for all team jerseys or whether each player will carry their own jerseys. Please refer to Equipment - Jerseys for details and requirements.
- Discuss dress code (if applicable). Rep teams, please refer to the Apparel - Dress Code for Rep Teams section for further information.
- Discuss and review the Team Budget. Get approval from all parents or adult players. (See Team Budget Process for details regarding budget approval and voting.)