Beginning of Season Meeting
At the start of the season, the Team Staff must hold a face-to-face parent meeting (player meeting for U22 and Senior teams) to introduce themselves and their Team Staff. This meeting can be run either by the Head Coach or Manager. A member of the Board of Directors can also attend this meeting if you wish. The meeting may be held virtually.
At this mandatory meeting the following items must be covered and discussed:
- Introduce Team Staff
- Discuss the role of Parent Representative, accept nominations and hold a silent vote to elect a non-Team Staff parent for the role. (This does not apply to U22 and Senior teams.)
- Explain the concept: ‘You are a representative of Woolwich Girls Minor Hockey Association, therefore the actions of yourself, the Team Staff, players and parents are a reflection of the organization.’
- Discuss and circulate the OWHA Code of Conduct.
- Discuss the OWHA and WGMHA policies regarding use of Social Networking.
- Set goals for the team.
- Gather parent contact information (to provide a contact information sheet to all team members after the meeting).
- Discuss arrival times for games and practices.
- Explain Ice and Dressing Room Policies, and the schedule for dressing room supervision.
- Explain ‘two-deep rule’. (Not applicable to U22 and Senior teams.)
- Discuss playing time philosophies for the team and the WGMHA policies.
- Have the trainer discuss any trainer related items such as:
- Emergency action plan,
- Hockey Canada Medical Forms,
- Rowan’s Law, Concussions and return to play requirements, and
- Any allergies so all players and parents are aware.
- Discuss the methods of communication that will be used (e.g. Email, texts, newsletters, additional meetings, etc.).
- Explain the Woolwich Wild and team websites.
- Explain the SportsHeadz App.
- Explain how they will obtain updated schedules and team results.
- Explain how to synchronize the team schedule with their mobile calendar.
- Local League – explain the league website which provides league results and can be accessed from the team’s home page.
- Newspaper reports (optional) – to be done by the team Manager or obtain a volunteer.
- Agree on tournaments to be attended, and, for Local League teams, explain the Jason Cripps tournament.
- Special events – Christmas parties, etc.
- Woolwich Wild clothing – spirit wear and team wear are available from our approved apparel supplier.
- Jerseys – determine as a team whether one person will be responsible for all team jerseys or whether each player will carry their own jerseys. Please refer to Equipment - Jerseys for details and requirements.
- Discuss dress code (if applicable). Rep teams, please refer to the Apparel - Dress Code for Rep Teams section for further information.
- Discuss and review the Team Budget. Get approval from all parents or adult players. (See Team Budget Process for details regarding budget approval and voting.)