Team Staff Roles and Responsibilities

Coaches

The Head Coach is ultimately responsible for:

• Ensuring players and team staff members represent Woolwich to other communities in a respectful and appropriate manner.
• Keeping parents informed.  This communication may be accomplished by email, newsletters and parent meetings.  The Head   Coach and Manager may work together to divide these responsibilities as they wish.

All coaches must:

• Coach with the idea of teaching skills, fair play and good sportsmanship.
• Teach the players to play fair and to respect the rules, officials and opponents.
• Ensure all players get equal instruction and support time.
• Ensure all players are played fairly and equally.
• Foster an environment of regular and effective communication with the parents.
• Pick their teams to create fairness in numbers and applicable skill sets between teams.  The Executive maintains the right to move players from one division to another to create teams for as many girls as possible.
• Support the decisions of the Executive and question Executive decisions privately; the same will be expected of the Executive in dealing with coaching issues.
• Ensure only players rostered with the team, or called as a valid pick-up player, play in any games.
• Ensure all league rules, regulations and policies are adhered to for the league in which your team is playing.

Trainers

The trainer must:

• Be present and have their first-aid kit at all OWHA events; games, practices and dry land training.  If the team trainer cannot be present, it is their responsibility to find a replacement who is a registered trainer.  If the team trainer cannot make a game at the last minute and you have no replacement, you may request to utilize the trainer from the opposing team.  That trainer must sign both sides of the game sheet.
  Collect medical information for all players and keep it confidential, but have it readily available if required in an emergency.
• Advise the Coaching Committee of any serious injuries that occur to any WGMHA player.  A serious injury can be classified as an injury that sidelines a player for two weeks or more.  Minor injuries are not required to be reported.  Injuries must also be reported to the OWHA as outlined on the OWHA Hockey Canada Injury Report forms.
• Create an emergency action plan and ensure at least two parents are assigned.

Resources for the trainer:

• The Hockey Canada/OWHA Player Medical Information sheet.
• OWHA Hockey Canada Injury Report forms can be found on the OWHA website
• Player/team injury logs can be found on the OWHA website.
  

Concussion information and SCAT (Sport Concussion Assessment Tool) Cards can be found at:

o   http://www.parachutecanada.org/injury-topics/item/canadian-guideline-on-concussion-in-sport

o   Hockey Canada Concussion Card 4

o   Concussion Recognition Tool 5

Managers

The manager is the main communication link between the Association and our members.  Therefore, it is the manager’s responsibility to:

• circulate any communications from the Association, and
• ensure parents know how to access the team page on our website in order to view the game and practice schedule for the team, in addition to team news, events, etc..

Managers must:

• Ensure all league rules, regulations and policies are adhered to for the league in which your team is playing.
• Complete and circulate the Parent Information Sheet to all team members and team staff.  This document contains player names, parent names, contact names, phone numbers and email addresses.
• Ensure all participants, including all parents, players, team staff and On-Ice Helpers, review the OWHA Rowan’s Law Concussion Awareness Resource and Code of Conduct.  This is a legal requirement.  The Rowan’s Law information can be found on our website.
• Be aware of any players where the parent has indicated on their registration form that they do not want the player’s picture and name used on the website or in the newspaper.  The Registrar will provide this information to you.
• Maintain and update the Team page on our website.  This task can be assigned to or shared with a parent for the season.
• Create and communicate a plan (and schedule, if appropriate) for timekeeping at home games.
• Ensure game sheets are properly completed, contain all necessary details (players and team staff attending the game, pick-up players and curfew information) and are signed by the Head Coach of each team prior to the game and referees after the game.
• Report game results on the Woolwich Wild website promptly.
• Manage team budget and finances – with a team bank account and dual signing authority (Rep teams and Local League teams with sponsorship funds).
• Submit weekly updates of each game to the local newspapers.  This task can be assigned to a parent to perform for the season.
  • Woolwich Observer – Submitting Sports Scores to the Observer (observerxtra.com)

OWHA roster

When you receive your first copy of the roster, please ensure all players and staff are listed correctly.  Check the spelling of all names and have players/parents check the birthdates and team staff check their numbers.  Report any issues to the Registrar.

Managers must ensure all players and team staff sign the team roster and submit the roster to the Association by the date communicated.

Managers must ensure the approved roster is available at all games and tournaments.