Team Staff Requirements (Woolwich Wild)

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Team Staff Requirements

Submit requirements and team staff lists to:  [email protected]

Deadlines for Submitting Information

All staff must submit the requirements/information listed in this section to the Coaching Committee by:

  • July 31st for rep teams with Spring Tryouts,
  • September 30th for rep teams with Fall Tryouts, or
  • October 15th for local league teams.

If any of these requirements are not provided to the Coaching Committee by the above date, the applicable staff member is not permitted to participate with the team until the requirement is met and approved by us.

Register on RAMP

All Team Staff must:

  • register with the OWHA on RAMP using the following link: RAMP REGISTRATION
  • On-Ice Helpers and Dressing Room Staff should select a role of ‘staff’ when they register on RAMP.

All Team Staff must provide the following to the Coaching Committee:

  • Name, email and phone number.
  • Date of birth and address for anyone who is new to our Association.
  • Provide proof of the following:
    • NCCP number (this can be obtained on the Coaching Locker – thelocker.coach.ca)
    • Satisfactory Police Vulnerable Sector Check or receipt from the police for a police check that is in progress. An updated VSC is required every 3 years.
    • The required certifications as listed in the ‘Woolwich Wild Team Staff Requirements’ chart in this document.
    • If the required coaching course is not available until after the submission date, proof of registration in the applicable course and the date of that course must be provided to the Coaching Committee.  The Coaching Committee may then grant permission for the coach to continue on the bench or ice until the date of the course.  That permission does not extend to any tournaments.
  • All Team Staff must review the OWHA Rowan’s Law Concussion Awareness Resource and Code of Conduct.

 

Minimum Requirements

Please note the WGMHA certification requirements are more extensive than the minimum OWHA requirements.  This approach has been approved by the OWHA.

Head Coaches and Assistant Coaches

All rostered coaches, both Head Coaches and Assistant Coaches, on the team must have the following at a minimum. At all games and practices, at least one Team Staff member must have the following coaching certifications.


U7 and U9 Coaches (LL or Rep)

  • Speak Out or Respect in Sport Activity Leader
  • Mental Health in Sport (*New for 2024)
  • Understanding the Rule of Two (*New for 2024)
  • Anti-racism in Coaching
  • Making Headway
  • Support Through Sport (includes 4 modules):
    • Understanding Teen Dating Violence
    • Bystander Empowerment
    • Gender-based Violence in Sport
    • Modelling Healthy Relationships
  • Gender Identity and Expression, AND
  • Vulnerable Sector Police Check


U11 to U22 Local League and Senior Rep Coaches


U13A, U15A and U18A Rep Coaches


All Other U11 to U18 Rep Coaches



 

Trainers

All rostered trainers on the team must have the following at a minimum. At all games, practices and dryland training, at least one Team Staff member must have the following trainer certifications.

Trainers

HTCP Trainer Level 1 certificate

 

 

On-Ice Helpers

All rostered On-Ice Helpers on the team must have the following at a minimum.

On-Ice Helpers – OWHA Players (12 - 17 years of age)

  • at least 2 years older than the players on the team,
  • a minimum of 12 years old,
  • a registered player with an OWHA team, AND
  • wear full hockey equipment including a properly fastened CSA approved helmet and face mask. This is mandatory and required by our insurer.

Note: Non-Woolwich OWHA players must provide a Proof of Insurance from from their Association.

On-Ice Helpers (16 years of age or older)

Note: On-Ice Helpers age 16 or 17 MUST wear full hockey equipment including a properly fastened CSA approved helmet and face mask. This is mandatory and required by our insurer.

 

Dressing Room Staff

All rostered Dressing Room Staff on the team must have the following at a minimum. At least two Dressing Room Staff must be present at all games and practices.

Dressing Room Staff

  • Female, age 18 or older who is associated with the team (e.g. parent, guardian, sibling, etc.),

Police Check and Criminal Offence Declaration

All Team Staff, aged 18 and over, must have a Police Vulnerable Sector Check (VSC) every three years.  Forms are available online on your local police force website.  A letter which states you are a volunteer is available on our website and should be submitted when the police check is requested.  Click here for the link to the Waterloo Regional Police website where you can obtain the Vulnerable Sector Check if you live in the Waterloo Region.

Once obtained, the validated Police Vulnerable Sector Check form must be shown to a member of the Coaching Committee who will confirm it is acceptable and record the date.  The police check must have been completed within the 6 months prior to submission or a new, updated VSC will be required.  The Team Staff member keeps the actual paperwork, we do not retain it.

All Team Staff must also complete and sign the OWHA Criminal Offence Declaration at the start of every season.  This is done by completing the online RAMP registration.

If the Police Vulnerable Record Check is not provided to us by September 30th for rep teams or October 15th for local league teams, the applicable staff member is not permitted to participate with the team until the requirement is met and approved by us.

Deadline for submitting receipts

Be sure to hang on to your course and police check receipts.  You can submit them to the Woolwich Wild Treasurer and the Association will refund 100% of the cost once you are rostered with the team.  Refunds are only provided for courses required to be a coach, trainer, manager, On-Ice Helper or Dressing Room Staff member on a Woolwich Wild team.  We will only process the refund if the receipts are submitted by December 31st of the current season.