Team Staff Requirements

Submit requirements and team staff lists to:  [email protected]

Deadlines for Submitting Information

All staff must submit the requirements/information listed in this section to the Coaching Committee by:

• September 30^th for rep teams, or
• October 15^th for local league teams.

If any of these requirements are not provided to the Coaching Committee by the above date, the applicable staff member is not permitted to participate with the team until the requirement is met and approved by us.

Register on RAMP

All Team Staff must:

• register with the OWHA on RAMP using the following link: RAMP REGISTRATION
• On-Ice Helpers and Dressing Room Staff should select a role of ‘staff’ when they register on RAMP.

All Team Staff must provide the following to the Coaching Committee:

• Name, email and phone number.
• Date of birth and address for anyone who is new to our Association.
• Provide proof of the following:
  • NCCP number (this can be obtained on the Coaching Locker – thelocker.coach.ca)
  • Satisfactory Police Vulnerable Sector Check or receipt from the police for a police check that is in progress. An updated VSC is required every 3 years.
  • The required certifications as listed in the ‘Woolwich Wild Team Staff Requirements’ chart in this document.
  • If the required coaching course is not available until after the submission date, proof of registration in the applicable course and the date of that course must be provided to the Coaching Committee.  The Coaching Committee may then grant permission for the coach to continue on the bench or ice until the date of the course.  That permission does not extend to any tournaments.
• All Team Staff must review the OWHA Rowan’s Law Concussion Awareness Resource and Code of Conduct.

 

Minimum Requirements

Please note the WGMHA certification requirements are more extensive than the minimum OWHA requirements.  This approach has been approved by the OWHA.

Click here for links to the required courses.

Woolwich Wild Team Staff Requirements
Division	ALL Head Coaches, Assistant Coaches, Trainers and Managers
All teams	Speak Out or Respect in Sport Activity Leader Gender Identity and Expression Anti-racism in Coaching Making Headway Support Through Sport (includes 4 modules): Understanding Teen Dating Violence Bystander Empowerment Gender-based Violence in Sport Modelling Healthy Relationships Vulnerable Sector Police Check
Coaches
All rostered coaches, both Head Coaches and Assistant Coaches, on the team must have the following at a minimum. At all games and practices, at least one Team Staff member must have the following coaching certifications.
	U7 (Initiation) and U9
U7 and U9	Coach 1 – Intro Coach - Trained Both Head Coaches and Assistant Coaches MUST have Coach 1 - Intro Coach at U7 and U9.  No other coaching qualifications are accepted.
	Woolwich Wild Local League (U11 – U22) and Senior Rep
U11 - U22	Coach 2 – Trained, or Development 1 - Trained
	Woolwich Wild Rep (U11 – U18)
U13A, U15A, U18A	Development 1 Certified- Head Coach Development 1 Trained or Certified– Assistant Coach
All other Woolwich rep teams	Development 1 Trained or Certified
Trainers
All teams	HTCP Trainer Level 1certificate
On-Ice Helpers – OWHA Players (12 - 17 years of age)
All teams	at least 2 years older than the players on the team, a minimum of 12 years old, a registered player with an OWHA team, and wear full hockey equipment including a properly fastened CSA approved helmet and face mask. This is mandatory and required by our insurer.
On-Ice Helpers (16 years of age or older)
All teams	Speak Out or Respect in Sport Activity Leader, Gender Identity and Expression course, Vulnerable Sector Police Check (if 18 or older),AND be a registered player or rostered Team Staff member with an OWHA team, OR be rostered and insured with the team as 'Staff'.   Note: On-Ice Helpers age 16 or 17 MUST wear full hockey equipment including a properly fastened CSA approved helmet and face mask. This is mandatory and required by our insurer.
Dressing Room Staff
All teams	Female, age 18 or older who is associated with the team (e.g. parent, guardian, sibling, etc.), Speak Out or Respect in Sport Activity Leader, Gender Identity and Expression Course, AND Vulnerable Sector Police Check

 

Police Check and Criminal Offence Declaration

All Team Staff, aged 18 and over, must have a Police Vulnerable Sector Check (VSC) every three years.  Forms are available online on your local police force website.  A letter which states you are a volunteer is available on our website and should be submitted when the police check is requested.  Click here for the link to the Waterloo Regional Police website where you can obtain the Vulnerable Sector Check if you live in the Waterloo Region.

Once obtained, the validated Police Vulnerable Sector Check form must be shown to a member of the Coaching Committee who will confirm it is acceptable and record the date.  The police check must have been completed within the 6 months prior to submission or a new, updated VSC will be required.  The Team Staff member keeps the actual paperwork, we do not retain it.

All Team Staff must also complete and sign the OWHA Criminal Offence Declaration at the start of every season.  This is done by completing the online RAMP registration.

If the Police Vulnerable Record Check is not provided to us by September 30^th for rep teams or October 15^th for local league teams, the applicable staff member is not permitted to participate with the team until the requirement is met and approved by us.

Deadline for submitting receipts

Be sure to hang on to your course and police check receipts.  You can submit them to the Woolwich Wild Treasurer and the Association will refund 100% of the cost once you are rostered with the team.  Refunds are only provided for courses required to be a coach, trainer, manager, On-Ice Helper or Dressing Room Staff member on a Woolwich Wild team.  We will only process the refund if the receipts are submitted by December 31^st of the current season.