Team Staff Roles and Responsibilites (Woolwich Wild - Elmira, St. Jacobs, Breslau Girls Hockey)

PrintTeam Staff Roles and Responsibilites

Team Staff Roles and Responsibilities


The Head Coach is ultimately responsible for:

  • Ensuring players and team staff members represent Woolwich to other communities in a respectful and appropriate manner.
  • Keeping parents informed.  This communication may be accomplished by email, newsletters and parent meetings.  The Head   Coach and Manager may work together to divide these responsibilities as they wish.

All coaches must:

  • Coach with the idea of teaching skills, fair play and good sportsmanship.
  • Teach the players to play fair and to respect the rules, officials and opponents.
  • Ensure all players get equal instruction and support time.
  • Ensure all players are played fairly and equally.
  • Foster an environment of regular and effective communication with the parents.
  • Pick their teams to create fairness in numbers and applicable skill sets between teams.  The Executive maintains the right to move players from one division to another to create teams for as many girls as possible.
  • Support the decisions of the Executive and question Executive decisions privately; the same will be expected of the Executive in dealing with coaching issues.
  • Ensure only players rostered with the team, or called as a valid pick-up player, play in any games.
  • Ensure all league rules, regulations and policies are adhered to for the league in which your team is playing.


We strongly recommend the trainer be a female.

The trainer must:

  • Be present and have their first-aid kit at all OWHA events; games, practices and dry land training.  If the team trainer cannot be present, it is their responsibility to find a replacement who is a registered trainer.  If the team trainer cannot make a game at the last minute and you have no replacement, you may request to utilize the trainer from the opposing team.  That trainer must sign both sides of the game sheet.
    Collect medical information for all players and keep it confidential, but have it readily available if required in an emergency.
  • Advise the Coaching Convenor of any serious injuries that occur to any WGMHA player.  A serious injury can be classified as an injury that sidelines a player for two weeks or more.  Minor injuries are not required to be reported.  Injuries must also be reported to the OWHA as outlined on the OWHA Hockey Canada Injury Report forms.
  • Create an emergency action plan and ensure at least two parents are assigned.

Resources for the trainer:

Concussion information and SCAT (Sport Concussion Assessment Tool) Cards can be found at:




The manager is the main communication link between the Association and our members.  Therefore, it is the manager’s responsibility to:

  • circulate any communications from the Association, and
  • ensure parents know how to access the team page on our website in order to view the game and practice schedule for the team, in addition to team news, events, etc..

Managers must:

  • Ensure all league rules, regulations and policies are adhered to for the league in which your team is playing.
  • Complete and circulate the Parent Information Sheet to all team members and team staff.  This document contains player names, parent names, contact names, phone numbers and email addresses.
  • Ensure parents/legal guardians complete the Woolwich Wild Picture and Name Authorization form.  This form must be placed in the WGMHA Office mailbox once complete.  If any parents do not wish to give their approval, please indicate this along with the player’s name(s) on the form.
  • Maintain and update the Team page on our website.  This task can be assigned to or shared with a parent for the season.
  • Create and communicate a plan (and schedule, if appropriate) for timekeeping at home games.
  • Report game results promptly according to league rules and regulations.  (For rep teams, the team must appoint a Team Statistician to this role.  This can be the team Manager or another team staff member or parent volunteer.  The Team Statistician will be the only person with ITSportsnet access.)
  • Ensure game sheets are properly completed, contain all necessary details (game date, time, teams, and curfew information) and are signed by all players (Rep teams only) and team staff.
  • Manage team budget and finances – with a team bank account and dual signing authority (Rep teams only).
  • Submit weekly updates of each game to the local newspapers.  This task can be assigned to a parent to perform for the season.

OWHA roster

When you receive your first copy of the roster, please ensure all players and staff are listed correctly.  Check the spelling of all names and have players/parents check the birthdates and team staff check their numbers.  Report any issues to your Woolwich Wild Team Administrator.

Managers must ensure all players and team staff sign the team roster and submit the roster to the Association by the date communicated.

Managers must ensure the approved roster is available at all games and tournaments.

Managers’ Best Practices

Managers should maintain a team binder and take it to all games and practices.

This binder should contain items such as:  Team Staff Handbook, a current Practice and Game Schedule, Parent Information sheet, approved Team Roster, game sheets.

If you have handouts for the team, the player name should be on each handout to ensure everyone receives a copy.


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Printed from on Wednesday, July 28, 2021 at 6:14 PM